10 Wedding Transportation Tips You Should Know

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10 Wedding Transportation Tips You Should Know4 minute read

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The avergae wedding has 136 guests, down 13 people from 5 years ago.

When it comes to guaranteeing your special day is worry free, booking safe, reliable wedding transportation is key. Whether you just want a sedan to pick up you and your new hubby at the end of the night, or an entire fleet of limos, party buses and shuttles for your guests, there are a lot of things to consider.

You will have a million things to focus on prior to and when the big day arrives. Transportation shouldn’t have to be one of them.

So when building out your list of things to accomplish, check off these Wedding Transportation Tips to make your wedding preparation go much smoother. These are sure to make your life go smoother whether you are booking Stretch Limousines or Mini Buses for your wedding guest.

Want to talk to somebody who can help? Call 610-314-7034 and speak to a Wedding Coordinator who can walk you through all of the options and costs associated with Wedding Transportation.


Top 10 Wedding Transportation Tips

Everybody likes a list and here are the Top 10 wedding transportation tips cultivated from brides and grooms across the Greater Philadelphia area.

1. Read Reviews!

Do some digging on the company(s) you are pursuing before you even pick up the phone or send an email. Make sure to check out reviews on Google, Wedding Wire, The Knot, Facebook, and Yelp. Don’t waste your time with a company with bad or negative reviews.


2. Be Prepared

When talking with a transportation company about your wedding day, they will be asking a bunch of questions. Have the following prepared: Time frame, locations of the pick-up, church, pictures, reception etc. How many passengers will be in each vehicle? What is the distance between the hotel and your venue? Having the answers to all these questions will make the quoting process super simple and more accurate.


3. Ask What the Price Includes

When the company gives you a price quote for services, be sure to ask what is included in the price they gave you. Some items to ask about would be: Parking, tolls, gratuity for the driver, a fuel surcharge and any other fees. A good transportation company will give you an “all-in” number that includes everything with no hidden fees.


4. Book Early

Ensuring that the company you go with will have a vehicle available for you on your date is very important, especially if you are getting married on a “big wedding weekend”. If you find a company that you trust, don’t hesitate. Book it early to leave plenty of time for adjustments.

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5. Have an Itinerary

When making your reservation, send your transportation company a written copy of your itinerary. This way there is no confusion or mistakes between the two parties. If your plans or itinerary change at any point, make sure to notify your transportation company ASAP to avoid any mishaps the day of.


6. Choose the Right Size Vehicle

If you have exactly 18 people in your wedding party, don’t go with the 18 passenger party bus. Pay the extra money and go for the 26 or 28 passenger party bus to have enough room. You and your party won’t want to be smooshed in all together.


7. Check out the Vehicles Before Hand

Ask to see the vehicles in person. You’ll want to make sure the vehicle you see on the website is the exact vehicle you will be getting on your special day. If the company “doesn’t do that” or they “can’t make time”, Beware! There may be a middle man between you and the company that owns the vehicle.


8. Think About Your Guests

Do you have a lot of guests coming in from out of town? Is there limited parking for your guests at the venue? Booking shuttle service between your hotel and venue is a nice touch for your guests. It also provides safety for everyone in your party by preventing people from drinking and driving after the reception.

wedding shuttle guests

9. Designate a Point Person

Consider putting someone in charge of designating the times and locations for your guest’s shuttle. Choosing someone that is not in the wedding party so they are always available is a great idea. This way the chauffeur knows exactly where and when they should be making pick-ups.


10. Start your Shuttle Service Early

We suggest staring your shuttle service 45 mins – 1 hour before your reception is scheduled to end. You don’t want Grandma and Uncle Harold falling asleep at the table while you and your friends dance the night away.

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