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Administrative Assistants juggle hundreds of tasks on a daily basis. Corporate transportation doesn’t have to be one of them.
With the complexities of ground transportation, from group size to vehicle selection to what seems like constant changes in peoples travel schedules, keeping everything organized can often be a lot of work. Many Administrative Assistants need their own administrative assistants to manage their workload.
By just following a few of these tips, the smartest Administrative Assistants are making their days more efficient and more manageable.
Want to hire your own personal assistant? Call 610-222-6225 and speak to a Transportation Concierge who can help you organize all of your ground transportation needs!
5 Corporate Transportation Tips for Administrative Assistants
Many Administrative Assistants are tasked with handling all of the corporate transportation needs of their company. This can often be something as simple as an airport transfer to a complex shuttle service for hundreds of employees. Like any task, building a strategic checklist of tips to help you manage these requests would go a long way. So let’s look at 5 simple tips for corporate transportation that can go a long way in making your life easier.
1. Select the Right Vehicle
When selecting vehicles for an off-site Corporate Event, plan for high volume needs during the first and last 30 minutes of the event and staggered volume during the event. Depending on your headcount, you may be able to reduce costs by eliminating some portion of your vehicles after the initial rush is over.
2. Identify the Right Long-Term Partner
If you regularly book transportation, it probably makes sense to formalize a Corporate Transportation Program with an experienced partner. The right company can provide you with a streamlined reservation system and a proactive management tool to easily identify vehicle availability, make changes and even select your favorite driver!
3. Make Travel Easier for your Team
Do you ever have executives that need to attend multiple meetings in New York City? Instead of making them feel like they are in a scene from Planes, Trains, and Automobiles, book them with your Corporate Transportation Partner so that they can have door to door service from Philadelphia, PA to their meeting destination without ever having to change vehicles. This type of convenience is something your employees deserve.
4. On Site Management for Large Events
You will find many services that offer transportation. However, when moving a Senior Executive to a Board Meeting or just shuttling your employees to the local train station, the safety of a chauffeured black Suburban or Moving 100 to 1,000 or more employees to an offsite event, make sure your Corporate Transportation partner has experienced Transportation Managers that can provide coordinated fleet management point to point. Transportation should be one item you can check off your list when planning your next Corporate Event.
5. Have a Backup Plan
You know the saying. Stuff happens! A chauffeur could get sick, the best-maintained vehicles can still break down. When selecting a trusted transportation partner, ask them about their disaster recovery plan for when the unexpected eventually happens. It is important to know if they have backup vehicles, especially sedans like the Cadillac XTS or an SUV like a black Suburban or Yukon.
5 Transportation Tips for Corporate Transportation
An Administrative Assistants day is often spent managing 100’s of different tasks, each one more challenging than the next. Orchestrating ground transportation, whether it is an airport pickup for a single executive or a shuttle service for a group of employees, doesn’t have to be hard.
By selecting a qualified partner and leveraging their knowledge of the industry, you can make ground transportation an easy check on your list of things to do.
So now that you are armed with a handful of tips, call that trusted partner today and move onto the hundred other critical items you need to handle. After all, don’t you deserve your own assistant!