Do you Manage Travel Arrangements for Your Office?
If you’re an Office Manager, you know that you are somebody who probably gets every challenging task dumped on their desk. This often includes ground transportation for everybody from the Sales Manager to the CEO. Who do you turn to for help, though?
With the many moving parts that is travel, ground transportation is often a juggling act to make sure you have the right vehicle at the right place at the right time. It can be so challenging that without a strong corporate transportation partner to rely on, you could see where many different issues could develop.
However, it might be a lot to ask every Office Manager to be an expert in corporate transportation. What an Officer Manager needs is the inside dirt on how to make booking ground transportation more efficient and more effective.
So by leveraging just a few of these tips, our hope is the everyday Office Manager might allow themselves the chance to knock just a few items off of their to-do list and give themselves the chance to focus on other, more critical initiatives.
Want to hire your own personal assistant? Call 610-222-6225 and speak to a Transportation Concierge who can help you organize all of your ground transportation needs from start to finish.
6 Corporate Transportation Tips for Office Managers
Office Managers today are often the lifeblood of an organization. Between day to day tasks, to project managing outside corporate events, to do lists continue to grow every day. Hopefully, a few of these tips will put you on the path to more efficient corporate transportation.
1. Who should you Choose as a Transportation Partner
With over 6,000 ground transportation companies in the industry, how do you choose the right one for your company? Narrow the field by asking questions about references, training, office hours and technological solutions.
2. Why References Matter
If you needed surgery, you probably wouldn’t want to choose the doctor who was performing the procedure for their first time. That goes for transportation as well. By asking for and checking references, you can be assured that whatever your requirements, your transportation partner will have experience with your specific transportation needs.
3. You can Improve Safety
Airport navigation can make even the most experienced traveler harried. When checking bags or moving a larger group, leverage your trained chauffeur to corral your party and assist with getting from the gate, through baggage claim, and into your vehicles.
4. Know your Employees
When planning an offsite Corporate Event, poorly managed ground transportation can derail the most amazing event. While your event may run from 4pm to 9pm, most employees want the flexibility to come and go on their own schedules. So when booking shuttles, make sure they are running throughout the entire event.
5. Vehicle Selection
When selecting vehicles for an offsite Corporate Event, plan for high-volume needs during the first and last 30 minutes of the event and staggered volume during the event. Depending on your headcount, you may be able to reduce costs by eliminating some portion of your vehicles after the initial rush is over.
6. Get an Onsite Transportation Manager
Moving 100 to 1,000 or more employees to an offsite event, make sure your Corporate Transportation partner has experienced Transportation Managers that can provide coordinated fleet management point to point. Transportation should be one item you can check off your list when planning your next Corporate Event.
Office Managers clearly have many responsibilities. Many of those responsibilities are challenging for a multitude of reasons. Ground transportation doesn’t have to be one of them.
By following just a few of these tips and selecting a qualified partner, today’s Office Managers can give themselves a chance to focus on other, more critical items.
So take advantage of the resources out there and follow these tips for a great corporate transportation solution. You deserve the support and your fellow employees will thank you.