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Airport Transportation – A Case Study

airport transportation case study

Airport Transportation – A Case Study

Today’s case study is one in a series of papers prepared by Kevin Smith Transportation Group.  This weekly series will focus on real-world issues our clients bring to us, how our Project Teams work with those same clients to understand their opportunities and how together we develop and implement a transportation solution. 

Do you book airport transportation to Philadelphia International Airport, Newark, JFK or one of a dozen other public and private airports in the Philadelphia, PA area?  Call Kevin Smith Transportation Group today at 610-222-6225 and work with one of our Corporate Concierges who will arrange all of your ground transportation, both locally and wherever your final destination is.

Introduction

The client brought one need to us, Airport Transportation, but their needs crossed over into daily transfers, executive travel, customer visits and employee recruiting.  Their needs would require multiple solutions.

After our initial meeting, we identified the need to set up a multi-level booking process, the need for dedicated vehicles and drivers and an inherent flexibility to manage high-volume arrivals and departures into small windows of time.

Our plan was to design this system to support all of their business needs across multiple departments within their company while still delivering a high level of service. 

Background

The client requires more than 3,500 airport transfers in any single calendar year.  We have to treat them as 4 unique business categories, assigning a project team to build out the solution as it related to booking, vehicle options, program management and reporting.

We met with each business unit to understand their needs.  We built each of them a custom solution, walked through the variables and laid out how we planned on executing.  Each business unit also toured our own facilities, meeting our key players who would help execute the work.

Each set of meetings resulted in a clear business plan to manage the work flow and volume.  Milestones were established through the process and goals identified and ultimately achieved.  The end result would be a complete Airport Transportation solution. 

Do you book airport transportation to Philadelphia International Airport, Newark, JFK or one of a dozen other public and private airports in the Philadelphia, PA area?  Call Kevin Smith Transportation Group today at 610-222-6225 and work with one of our Corporate Concierges who will arrange all of your ground transportation, both locally and wherever your final destination is.

Alternatives

While the solution was complex and took engagement from every department within Kevin Smith Transportation Group and our client’s, the alternative solution was easily dismissed. 

Prior to sitting with us, other potential partners weren’t prepared for the complexities and wanted to present a one-size fits all solution, not offering any level of on-site management required for some of the work.

Simply put, the only viable solution was the one designed by working closely with the client to understand all of their needs. 

Proposed Solution

The final solution again was a multi-level solution, customizing transportation and program management based on the individual business need.  Each department was provided with a vehicle selection and a direct contact to work with.

In addition, each business unit would receive individual QBR’s so that lessons learned could be applied as the program matures.  Other value-adds included a rotation of newer vehicles on a quarterly basis and access to exclusive high-end vehicles for their executives.

The program was rolled out over 90 days in 4 phases and individual benchmarks were met throughout the process.  At the date of this posting, this program was being assessed by two additional clients who have similar needs. 

Recommendations

Regardless of your needs for Airport Transportation, whether it is 50 transfers a year or more than 5,000.  An Airport Transportation solution should include a variety of fleet options, a dedicated contact to manage the program and the ability to scale up or down when volume dictates.

At Kevin Smith Transportation Group, the focus with any solution is listening to the client’s needs and customizing a solution that is best for them.  When looking for a service partner to handle your Airport Transportation, make sure you land with a company who thinks of your needs first. 

Do you book airport transportation to Philadelphia International Airport, Newark, JFK or one of a dozen other public and private airports in the Philadelphia, PA area?  Call Kevin Smith Transportation Group today at 610-222-6225 and work with one of our Corporate Concierges who will arrange all of your ground transportation, both locally and wherever your final destination is.

Thank you for reading today’s Case Study on Airport Transportation.  Hopefully, you found this information insightful and you will be able to apply some of these solutions to your specific transportation challenges.  For more case studies on the ground transportation industry, visit our case study blog page.