Top 5 Characteristics of Being a Great Executive Admin

Top 5 Characteristics of Being a Great Executive Admin

Today’s blog is one in a series on education, best practices and industry hot topics related to careers in Administration, including but not limited to those working as Executive Assistants, Admin Assistants and Office Managers.  Today’s Admins handle duties that have no limits in scope and as the greater Philadelphia’s most trusted Corporate Transportation partner, Kevin Smith Transportation Group is invested in supporting those who work to make sure their companies run smoothly every day. 

If you want to hire your own Personal Assistant to book ground transportation, call 610-222-6225 and speak to one of Kevin Smith Transportation Group’s Corporate Concierges who can assist you with everything from Airport Transportation, Executive Black Car Service and Employee Shuttle Services.

Behind every executive is an executive assistant who makes business happen. Executive assistants provide high-level administrative support, including preparing reports, handling correspondence and scheduling meetings. As of May 2016, the United States had approximately 631,610 executive secretaries and assistants. The most effective share skills in communication, organization and technology. They also have sound judgment and understand the importance of teamwork.

Communication Skills

Communication skills are the most important quality for an executive assistant. Assistants who speak and write well help shape a positive image of their company. Assistants write letters, memos and meeting minutes, so they need to know grammar, punctuation and spelling.

They also speak with co-workers at all levels of the organization and with members of the public, so they must talk in clear and concise sentences. Executive assistants must listen to the needs of others. Assistants should give complete attention to what people say and ask questions to understand their concerns.

Organization Skills

The executive assistant’s job is fast-paced, with many responsibilities. It’s essential to stay organized and to manage time and workspace. An executive assistant must keep his executive’s calendar, tracking meetings and activities and scheduling conferences and business travel.

Executive assistants also must prepare and organize reports, letters, presentations and other documents. When the executive has conflicting priorities, the executive assistant must balance those duties to make sure key projects meet deadlines.

If you want to hire your own Personal Assistant to book ground transportation, call 610-222-6225 and speak to one of Kevin Smith Transportation Group’s Corporate Concierges who can assist you with everything from Airport Transportation, Executive Black Car Service and Employee Shuttle Services.

Tech Savvy

Executive assistants work with every conceivable piece of office equipment, from computers to photocopiers to fax machines. They also work with software for word processing, desktop publishing, database management and spreadsheets.

Because technology changes constantly, executive assistants must be comfortable adapting to new equipment. Troubleshooting equipment issues is also part of the job for many executive assistants.

Good Judgment

Executive assistants don’t work with much direction, so judgment, or the ability to make sound decisions without supervision, is important. Executive assistants need to anticipate or recognize problems and refer them immediately to the right person for resolution.

They also need to understand logic, reasoning, mathematical methods and statistics to determine the strengths and weaknesses of solutions to problems. They must find common threads among unrelated events to draw conclusions about potential issues.

Team Players

An executive assistant must understand he or she’s part of a team that includes their executive and other employees. They must establish and maintain working relationships with staffers at all corporate levels and with clients. Executive assistants who see themselves as partners to their executives have the best shot at improving their skills and advancing on the job.

They should collaborate with their executives and work to form and accomplish mutual goals. In the best working relationships, executive assistants and executives see accomplishments as joint efforts.

If you want to hire your own Personal Assistant to book ground transportation, call 610-222-6225 and speak to one of Kevin Smith Transportation Group’s Corporate Concierges who can assist you with everything from Airport Transportation, Executive Black Car Service and Employee Shuttle Services.

Thank you for reading today’s blog on the Administrative Professional industry.  Please visit us every week as we continue to publish tips, industry news and strategies that directly impact every Administrative Professional.