How Much Does it Cost to Rent a Party Bus?

Last Updated: June 7th, 2023

From Amenities to Cost: What to Expect When Renting a Party Bus for Your Next Event

Are you planning your next big event and looking for a unique and exciting way to transport your guests? Consider renting a party bus! With amenities like sound systems, lighting, and even mini-bars, party buses are becoming increasingly popular for events like birthdays, bachelor/bachelorette parties, and weddings.

But before you book your ride, there are a few things you should know. From the cost of renting to the amenities included, it’s important to have a clear understanding of what to expect when renting a party bus. In this article, we’ll take a closer look at the key factors to consider when renting a party bus, so you can make an informed decision and ensure your event is a memorable one. So, buckle up and get ready to learn all about party buses!

So, you want to get all your friends together and hit the town for a night out of bar hopping, karaoke and other shenanigans. Rather than making everyone meet downtown, deciding who is going to be the designated drivers, and trying to find overpriced parking, you come up with the brilliant idea of a party bus rental.

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So You Want to Rent a Party Bus. Now What?

You’ve contacted all your friends, told them instead of trying to figure out all the logistics of everyone getting downtown by themselves, we should just rent a party bus instead. Awesome! Now what? Well, like any logical person now-a-days you’ll grab your phone or laptop and Google “how much does it cost to rent a party bus”.

Cool. Now you have about 80 million results (we’re not joking) of aggregate sites titled something like  “The 10 Best Party Bus Rentals near [your geographic location]”, a blog post by ABC Limo company from 2006 , and non-relevant charter bus rental sites. Great, you’re basically back to square one.

You could of course click one of the oh so catchy “Top 10” lists, and check out all the “sponsored” companies that overpaid to be on that list. But, chances are, those are the type of companies you’ll want to avoid.

How to Pick a Party Bus Rental Company

Instead of using one of the fore-mentioned lists, try googling “party bus rental near me” or in our case, “party bus rental philadelphia”. Obviously change the location to whatever your metro or city is. This should give you a good starting list of companies. So, how do you pick? Here are 4 things to look for in a party bus rental company.

1. Price 💰

One of the most important factors for most people is the price. Especially when getting a large group together, you’ll want to just go with the best price possible, right? Not always. There are a few more factors you’ll want to consider before making your final choice.

2. Reviews ⭐️

Arguably, reviews and ratings are the key factor now-a-days when choosing any service online, especially one you know very little about. Make sure the company you go with has great online reviews. While Bob’s Bargain Limo service may have the best price in town, his 1.8 star rating will usually tell you why.

3. Buses 🚌

Another key factor when deciding on a party bus rental company is the buses themselves. You don’t want your party bus pulling up looking like hot garbage, smelling of smoke with rips and tears on the seats. Make sure you ask for pictures of the actual bus you’ll be renting,. Better yet, go see the bus in person if you can. Any company that tries to tell you “no you can’t”, steer clear.

4. Service 👍

One final thing to keep an eye open for is customer service. If you sent an email request in online or talked to someone over the phone, how did they respond? Did they email you back quickly with all your questions answered? Where they courteous over the phone? Or did they email you back 3 days later or answer the phone with “Yeah, this is Bob”? I don’t think I need to tell you which one you should go with.

How to Pick a Party Bus Rental Company – Part Two

Party buses come with a wide range of amenities to enhance your experience. This can include everything from sound systems and lighting to mini-bars and dance floors. The amenities offered will depend on the rental company and the specific bus you choose. Before booking, it’s important to do your research to ensure the party bus you choose has all the amenities you’re looking for.

One of the most popular amenities of party buses is the sound system. Many party buses are equipped with high-quality speakers and subwoofers that can rival those of a nightclub. This allows you and your guests to enjoy music while headed to your destination. Lighting is another key amenity that can enhance the party atmosphere. Many party buses have LED lights that can change colors and patterns, creating a fun and dynamic environment.

Another popular amenity of party buses is the mini-bar. This allows you and your guests to enjoy your favorite drinks while on the bus. Keep in mind that while the mini-bar may be included in the rental cost, the drinks themselves may not be. Make sure to clarify this with the rental company before booking.

Capacity and Size of Party Buses

Party buses come in a range of sizes and capacities to accommodate different groups. The capacity of a party bus can range from 10 to 50 passengers or more. It’s important to choose a party bus that can comfortably fit your group and any additional items you may have, such as luggage or decorations.

When it comes to size, party buses can range from small vans to large buses. The size of the party bus you choose will depend on your group size and the amenities you want. Keep in mind that larger party buses may come with a higher rental cost.

Party Bus Rental Prices

Alright, it’s time to get what you came here for. Party bus rental prices. To give you the short answer: Party bus rental prices can range anywhere from $120/hour to $400/hour depending on a few factors.

Time of Year 📆

During slower times of the year, typically between January and March, some companies will discount their party bus prices to make up for the slower time of year. Busier times of the year, think Spring and Fall, expect to pay normal prices or even a premium.

Day of the Week 🗓

For most party bus rental companies, Sunday’s thru Thursday’s are consider the “slow days”. If you’re trying to save some cash, booking on one of these days could work out nicely. But, if you are trying to rent a party bus for either a Friday or Saturday night, expect to pay normal or premium rates.

Different Occasions 🎉

Some special occasions will come with a premium mark up in price. For example, Weddings typically come with a 30-50% higher price tag vs normal rates. This is very common in the wedding industry, not just for limo and party bus rentals.

Party Bus Sizes 🚌

The size of the party bus can also effect the price. Don’t expect to pay the same price for a 18 passenger party bus as you would for a 32 passenger party bus. Different amenities such as a bathroom or refreshments will also effect the price of the bus.

How Much is a Party Bus Rental?

Party Bus Size	Average Cost
18-20 Passenger Party Bus	$120-$180/hour
21-25 Passenger Party Bus	$200-$250/hour
26-30 Passenger Party Bus	$260-$300/hour
32-40 Passenger Party Bus	$300-$400/hour

The above table is a representation of the average hourly rates across the transportation industry.

Cost of Renting a Party Bus – Part Two

The cost of renting a party bus can vary greatly depending on a number of factors. Some of the main factors that can affect the rental cost include the size of the bus, the amenities included, and the location and duration of the rental. On average, renting a party bus can cost anywhere from $120 to $400 per hour.

It’s important to understand what is included in the rental cost before booking. Some rental companies may include certain amenities, such as the mini-bar or sound system, while others may charge extra. Additionally, some rental companies may require a deposit or a minimum rental time.

Factors that Affect Party Bus Rental Costs

As mentioned, there are a number of factors that can affect the cost of renting a party bus. One of the main factors is the location and duration of the rental. If you’re renting a party bus during peak season or in a high-demand area, you can expect to pay more. Similarly, longer rental times may come with a higher cost.

The size and amenities of the party bus can also affect the rental cost. Larger party buses with more amenities will generally come with a higher price tag. Keep in mind that some rental companies may offer package deals or discounts for off-peak times.

How to Find a Reliable Party Bus Rental Company

When it comes to renting a party bus, it’s important to choose a reliable rental company. You want to make sure the company you choose has a good reputation and provides high-quality service. To find a reliable rental company, start by doing some research online. Read reviews from past customers and check the company’s rating on the Better Business Bureau website.

It’s also a good idea to ask for recommendations from friends and family who have rented a party bus in the past. Once you’ve narrowed down your options, make sure to ask the rental company questions about their policies and procedures. This can include questions about their insurance coverage, driver qualifications, and cancellation policies.

Things to Consider Before Renting a Party Bus

Before renting a party bus, there are a few things you should consider to ensure a smooth and enjoyable experience. First, make sure to book your rental well in advance, especially if you’re renting during peak season. This will help ensure that you get the party bus you want and avoid any last-minute stress.

It’s also important to read and understand the rental contract before signing. Make sure you’re clear on the rental cost, any additional fees, and the rental company’s policies and procedures. Additionally, make sure to communicate any special requests or needs you may have, such as a specific playlist or decorations.

Lastly, make sure to plan your itinerary in advance. This can include deciding on your pick-up and drop-off locations, as well as any stops or destinations you want to visit. Having a clear itinerary can help ensure that your rental goes smoothly and that you and your guests have a great time.

Safety Precautions to Take While on a Party Bus

While party buses can be a fun and exciting way to transport your guests, it’s important to take safety precautions to ensure everyone stays safe. First and foremost, make sure to choose a reputable rental company with a good safety record. The driver should be licensed and experienced, and the bus should be regularly inspected and maintained.

It’s also important to make sure everyone on the party bus follows safety guidelines. This can include wearing seat belts, avoiding standing or dancing while the bus is in motion, and avoiding excessive drinking. Additionally, make sure to have a designated sober driver or arrange for transportation for anyone who may be too intoxicated to drive at the end of the night.

Tips for a Successful Party Bus Rental Experience

To ensure a successful party bus rental experience, there are a few tips to keep in mind. First, make sure to communicate with your rental company and driver throughout the rental process. This can include confirming pick-up times and locations, as well as any special requests or needs you may have.

It’s also important to plan for any snacks or drinks you may want while on the bus. While many party buses come with a mini-bar, it’s a good idea to bring along some snacks or non-alcoholic drinks as well. Finally, make sure to have fun and enjoy the experience! A party bus rental can be a unique and exciting way to transport your guests and create lasting memories.

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Party Bus Prices Revealed

Ultimately, there are many factors that will impact the cost of your party bus rental. It is important that you ask questions that will help you determine the total cost of renting a party bus.

Here some popular questions we get asked