Private Car Service an Ordinary and Necessary Expense

private car service

Private Car Service an Ordinary and Necessary Expense

In the past few years, with numerous transportation apps offering car services, albeit not private, safe or insured, many companies are looking for ways to reduce business expenses and are exploring the use of a traditional Private Car Service.  The questions often asked is “Why do we need a private car service?”

It’s a legitimate question in today’s economic environment. In order to be tax-deductible, business transportation expenses much be both “ordinary and necessary.” According to the IRS, “An ordinary expense is one that is common and accepted in your trade or business. A necessary expense is one that is helpful and appropriate for your trade or business.”

But this just touches on a larger question as to whether or not a Private Car Service provides value in line with its cost.  Let’s review the reasons so many companies today do believe that a Privte Car Service is both an ordinary and necessary expense. 

Want to talk to an expert who can help?  Call 610-222-6225 and speak to a Corporate Transportation Coordinator who will help you book all of your Ground Transportation services. 

Reliability and Safety Matters

Hiring a professional driver with a well-maintained vehicle can make the difference between making and missing an important meeting. Whether your company is sending an executive to a key meeting, flying in a potential investor or bringing in a prospective executive for a job interview, you don’t want to leave a lot to chance.

Using a Private Car Service can minimize the likelihood of a mechanical breakdown, traffic delay or other unexpected occurrences. A professional and experienced chauffeur operating a clean, modern and safe executive sedan can also provide a sense of comfort and security to your executives, investors and clients. This can reduce the stress of travel and help keep travelers at their best for important meetings.

Image and Brand Matter

We all know the saying, “You only get one chance to make a first impression.” A Private Car Service conveys a sense of elegance, class and professionalism. It makes the traveler know that he or she is valued by your company. If your traveler has multiple stops to make while in the area, a corporate car service can help maintain a traveler’s sense of importance and reinforce a professional image for your company.

If you have incoming travelers who are new to the area, a Private Car Service can allow them to relax after their flight without having to worry about renting a car, hailing a taxi, navigating public transportation or figuring out how to get to a hotel and where to park.

Professional chauffeurs pride themselves on knowing the best routes, traffic conditions and how long it will take to arrive to a destination. A chauffeur can meet the traveler at the airport, help gather and load luggage, and make sure they get to the hotel or conference as expediently as possible.

Office on Wheels

A Private Car Service can offer a business traveler a relaxing and comfortable atmosphere to conduct business, make phone calls, attend online meetings, send emails and even prepare documents.  Don’t tell their boss but it also can provide a place to simply relax after a long flight.

With a Private Car Service, employees can feel productive from the moment they step into the car.  By the time they arrive at their destination, they can be caught up on work and ready to crush their meeting or just relax after a long day of travel.

Extraordinary Customer Service

Scheduling a rental car can be a hassle, especially if plans change or a flight is delayed. A well-run Private Car Service will offer multiple points of contact, including 24/7 customer service (via phone, online chat and email with a live agent), online booking and a mobile app.

Unlike most car rental companies, a good Private Car Service will monitor flights and quickly adjust to changes in travel schedules. So if your company needs to transport groups of travelers, a Private Car Service with a diverse fleet can provide executive van, mini coach and motor coach services.

Questions and Answers

Everyone has questions about Private Car Service.  At Kevin Smith Transportation Group, it is our goal to answer all of them.

Q: Do I need a contract to book Private Car Service?

A: You don’t.  At Kevin Smith Transportation Group, we work with many companies who don’t regularly have a need for Private Car Service.  So you can contact KSTG anytime you need Private Car Service and one of our Transportation Concierges will be able to assist you.

Q: Can I expense Private Car Service with my company?

A: Absolutely.  Private Car Service is a legitimate business expense and KSTG can easily provide electronic receipts to yourself or anybody you designate within your company.

Q: What areas do you offer Private Car Service?

A: More areas than we can easily list in this Q&A!  Kevin Smith Transportation Group offers services throughout the area.  This includes Philadelphia, PA and all of the surrounding suburbs, including Berks County, Bucks County, Chester County, Delaware County and Montgomery County.  Keep in mind many companies and individuals use our services to go from the Philadelphia, PA area to places like New York, Atlantic City, Baltimore and Washington, D.C.  To learn more about how Kevin Smith Transportation Group can help you, contact one of our Corporate Concierges.

Q: What if on occasion we need something different than Private Car Service like Shuttle Services?

A: Kevin Smith Transportation Group has a large fleet of shuttles to assist with any transportation service you might need.