Private Car Service an Ordinary and Necessary Expense


Image of professional chauffeur holding door open for private car service passenger.

Professional Chauffeur Car Service – an Ordinary and Necessary Business Expense

In the past few years, numerous transportation apps offering car services have cropped up. Many travelers might be fooled into thinking one car service for the day is as good as any.

However, these imitation chauffeur car services are not private, safe or insured. Nor do they offer the convenience or luxury of a professional car service or chauffeur service. And so, they hardly contend as a serious transportation option for serious travelers.

As a result, many companies are looking for ways to reduce business expenses when it comes to travel. You can imagine, many of these companies are exploring the use of a traditional Private Car Service. The questions often asked is “Why do we need a private car service for the day?”

It’s a legitimate question in today’s economic environment. In order to be tax-deductible, business transportation expenses much be both “ordinary and necessary.” According to the IRS, “An ordinary expense is one that is common and accepted in your trade or business. A necessary expense is one that is helpful and appropriate for your trade or business.”

But this just touches on a larger question as to whether or not a Private Car Service provides value in line with its cost. Let’s review the reasons private car service is so desirable. So many companies today do believe that a Privte Car Service is both an ordinary and necessary expense. Soon, you will too.

Want to talk to an expert who can help? Call 610-222-6225 and speak to a Corporate Transportation Coordinator. They will help you book all of your Ground Transportation services. 

Reliability and Safety Matters

Hiring a professional driver with a well-maintained vehicle is everything. It can make the difference between making and missing an important meeting.

This could be for when your company is sending an executive to a key meeting. Or for when flying in a potential investor. Or even when bringing in a prospective executive for a job interview. No matter the scenario, you don’t want to leave a lot to chance.

Using a Private Car Service can minimize the likelihood of a mechanical breakdown, traffic delay or other unexpected occurrences. A professional and experienced chauffeur operating a clean, modern and safe executive sedan offers security. They can provide a sense of comfort and security to your executives, investors and clients.

This can reduce the stress of the travel experience. But it can also help keep travelers at their best for important meetings.

Image and Brand Matter

We all know the saying, “You only get one chance to make a first impression.” A Private Car Service conveys a sense of elegance, class and professionalism. It makes the traveler know that he or she is valued by your company.

If your traveler has multiple stops to make while in the area, it’s no issue. While this may befuddle a novice driver, professional chauffeurs excel with complicated itineraries.

A corporate car service is a premium service. It can help maintain a traveler’s sense of importance. It can reinforce a professional image for your company. And this stands whether for simple A-to-B journeys or more complex routes.

If you have incoming travelers who are new to the area, a Private Car Service can allow them to relax after their flight. Save them from having to worry about logistics. In a new city:

  • Renting a car can be time consuming.
  • Hailing a taxi can be stressful.
  • Navigating public transportation is hardly high-end.
  • Figuring out how to get to a hotel and where to park can be a headache.

With private car service, everything is sorted beforehand.

Professional chauffeurs pride themselves on knowing the best routes and traffic conditions. As such, they often know exactly how long it will take to arrive at a destination. A professional chauffeur can meet the traveler at the airport. There, they can help gather and load luggage and make sure they get to the hotel or conference as expediently as possible.

These are, of course, just a few of the perks of professional chauffeur service. But they’re hardly the only ones.

Office on Wheels

A Private Car Service can offer a business traveler a relaxing and comfortable atmosphere to conduct business. This could include making phone calls, attending online meetings, sending emails and even preparing documents. Don’t tell their boss but it also can provide a place to simply relax after a long flight.

With a Private Car Service, employees can feel productive from the moment they step into the car. By the time they arrive at their destination, their energy is still up. They can be caught up on work and ready to crush their meeting or just relax after a long day of travel.

Extraordinary Customer Service

Scheduling a rental car can be a hassle, especially if plans change or a flight is delayed. A well-run Private Car Service will offer multiple points of contact. This includes 24/7 customer service (via phone, online chat and email with a live agent), online booking and a mobile app.

Unlike most car rental companies, a good Private Car Service will monitor flights. This way, tjhey can quickly adjust to changes in travel schedules. So, if your company needs to transport groups of travelers, issues are anticipated. A Private Car Service with a diverse fleet can provide executive van, mini coach and motor coach services.

Questions and Answers

Everyone has questions about Private Car Service. At KSTG, it is our goal to answer all of them. Here are answers to our most commonly asked questions about our chauffeur service:

Q: Do I need a contract to book Private Car Service?

A: You don’t. At KSTG, we work with many companies who don’t regularly have a need for Private Car Service. So, you can contact KSTG anytime you need Private Car Service. Without a wait, one of our Transportation Concierges will be able to assist you.

Q: Can I expense Private Car Service with my company?

A: Absolutely. Private Car Service is a legitimate business expense. KSTG can easily provide electronic receipts to yourself or anybody you designate within your company.

Q: What areas do you offer Private Car Service?

A: More areas than we can easily list in this Q&A! KSTG offers services throughout the area. This includes:

  • Philadelphia, PA and all of the surrounding suburbs
  • Berks County
  • Bucks County
  • Chester County
  • Delaware County
  • Montgomery County

Keep in mind many companies and individuals use our services for more than airport runs. This includes journeys from the Philadelphia, PA area to nearby metros. Namely, locations like New York City, Atlantic City, Baltimore and Washington, D.C. To learn more about how KSTG can help you, contact one of our Corporate Concierges.

Q: Can I book a professional chauffeur with KSTG for long-distance trips, or are you predominantly local?

A: We pride ourselves on making your travel convenient. And that is just as true for quick airport transfers as it is for more complex journeys.

If you wish to book long distance private car service, it’s no problem for KSTG. Like any journey with us, we recommend you speak with us by phone. With our help, you can arrange your long distance private car service in advance of the journey.

Q: What if on occasion we need something different than Private Car Service like Shuttle Services?

A: KSTG has a large fleet of shuttles to assist with any transportation service you might need.

Q: Why hire KSTG for my chauffeur car service?

A: If you still aren’t convinced from everything we’ve said, then you’re like an “I’ll know it when I see it” kind of person. We respect that.

When you experience our professional car service for yourself, we’re confident you’ll never look back. Our timely, responsive, and safe drivers will put you at ease. And our fleet is filled with luxury vehicles discerning travelers expect. Meanwhile, every aspect of our professional chauffeur service has been tailored for luxuriousness.

Our services are perfect for business travel, weddings, bachelor and bachelorette parties, and more.

With KSTG, you get the best of the best for your journey. Call 610-222-6225 to get a quote today or Book Online.